Studio & club management

Studio and club management that fits your classes, members and season.

For dance studios, clubs and other membership-based organizations. We build applications around how you run registrations, classes, attendance and memberships — instead of forcing your studio into a generic booking tool.

Built for

  • Dance studios
  • Dance & sports clubs
  • Fitness & yoga studios
  • Music & arts schools
  • Associations & member clubs

Demo application

Encore Dance Studio — Class booking & studio management

One app with two faces: a friendly portal where members book classes, join waitlists and manage their passes — and a back office where the studio team runs the timetable, check-in, members, sales and reports.

A home page for every member

Members see their next class, the classes left on their pass, their streak and classes with places in the next few days.

Book in one click

Each class shows its teacher, room, places left and cancellation policy. One click books it and a class comes off the pass.

No double-booking

Members can’t hold two classes that overlap. The rule is checked on the server, together with the booking itself.

Waitlists that move

A full class offers a place in the queue. When the studio adds places, the people waiting longest are booked in automatically and get a message.

Front desk in seconds

Check people in one by one or all at once, add a walk-in, find any member and sell a class pack at the desk.

The studio at a glance

A timetable coloured by style, today’s classes, bookings, check-ins and sales, and reports on attendance, busiest times, teachers and styles.

  • Member portal
  • Class booking
  • Waitlists
  • Passes & pricing
  • Front-desk check-in
  • Members & sales
  • Timetable
  • Dashboard & reports
Screens, chapters & transcript

Shown with a fictional studio and fictional members, teachers and staff. This is a demonstration application and a customizable starting point — not a customer deployment.

Typical workflows

What a dance studio application can cover.

01

Membership management

Members, families, guardians, membership types, renewals and status.

02

Registrations

Season, term and class registrations with capacity, waitlists and online sign-up.

03

Class scheduling

Classes, levels, rooms and instructors on a clear weekly schedule.

04

Attendance

Quick attendance on a tablet or phone, with history per member and class.

05

Administration

Fees, invoices, payment tracking, communications and reports for the office.

06

Member portal

Members and parents see schedules, registrations and announcements.

Make it yours

Customize the demo — or start fresh.

Use the demonstration as a proven starting point and we adapt it to your workflows, terminology, data and brand. If your needs are different, we design and build a new application instead.

  • Your class structure, levels and seasons
  • Membership plans, family accounts and discounts
  • Online registration and payments
  • Recitals, competitions and events
  • Automated reminders and announcements
  • Instructor schedules and availability
  • Your branding and website integration
  • Reports for owners and boards
Automation recipes

Automations that pair well with dance studio software.

All automation recipes
No AI required

Scheduling & Operations

Send appointment confirmations and reminders

Confirmations when booked, reminders before the visit, and easy rescheduling.

  1. 01Appointment booked
  2. 02Send confirmation
  3. 03Reminder before visit
  4. 04Confirm / reschedule
No AI required

Sales & CRM

Automate customer onboarding tasks

A signed deal triggers welcome emails, accounts, folders, tasks and the first appointment.

  1. 01Deal won
  2. 02Create records
  3. 03Send welcome pack
  4. 04Assign internal tasks
No AI required

Accounting & Finance

Send payment reminders

Friendly reminders before and after invoices are due — escalating only when needed.

  1. 01Invoice due soon
  2. 02Send reminder
  3. 03Overdue?
  4. 04Follow-up sequence
  5. 05Escalate
No AI required

Reporting & Integrations

Generate and distribute daily or weekly reports

The numbers you check every week, consolidated and delivered automatically.

  1. 01Scheduled trigger
  2. 02Collect data
  3. 03Consolidate
  4. 04Build report
  5. 05Distribute
Questions

Frequently asked

Is there a demo for dance studios?

Yes. Encore Dance Studio is a working demo application: a member portal for booking classes, waitlists and passes, and a back office for the timetable, check-in, members, sales and reports. It is a starting point we tailor to your studio.

Can it replace our spreadsheets?

Yes — moving member lists, class rosters and payment tracking out of spreadsheets into a single application is a common starting point. We can import your existing data.

Let’s shape software around your dance studio business.

Tell us about your workflows and the systems you use today. We’ll come back with practical options.